Frequently Asked Questions

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FinoQube simplifies invoice management, accounts payable (AP)/receivable (AR) tracking, and financial software integration to keep your business finances organized and running smoothly.

How It Works:

1️⃣ Choose Your Service

• Select a one-time setup or an ongoing monthly financial tracking package based on your business needs.

2️⃣ We Set Up & Optimize Your Software

• We configure QuickBooks, Coupa, Sage, or other financial tools for seamless invoicing, payments, and tracking.

• If you already have an account, we ensure it’s fully optimized for efficiency.

3️⃣ You Maintain Your Software Subscription

• Clients are responsible for purchasing and renewing their software subscriptions directly with the provider.

• We send reminders before renewal deadlines to help you stay on track.

4️⃣ We Manage Your Financial Tracking

• We handle invoicing, AP/AR tracking, reconciliation, and reporting to keep your cash flow organized.

• You receive customized reports and insights to make informed financial decisions.

5️⃣ Ongoing Support & Automation

• If you’re on a monthly plan, we continuously monitor and manage your financial processes.

• We provide alerts, recommendations, and seamless integration updates to improve efficiency.

📌 Bottom Line: You focus on growing your business while FinoQube takes care of your financial tracking—with professional setup, automation, and expert support. 

✅ Yes, clients are responsible for purchasing their software subscriptions.

FinoQube provides software setup, integration, and ongoing financial tracking, but all third-party software fees (such as QuickBooks, Coupa, and Sage) must be paid directly by the client.

How It Works:

1️⃣ You purchase or maintain your subscription to QuickBooks, Coupa, Sage, or any required financial software.

2️⃣ FinoQube handles the initial setup, configuration, and financial tracking so you don’t have to worry about the technical details.

3️⃣ We will send reminders before your software subscription expires, but it is your responsibility to renew it directly with the provider.

📌 Failure to renew your software subscription may result in a pause or interruption of our financial tracking services until your account is reactivated.

💡 Need help choosing the right plan? We can guide you on selecting the best software package for your needs during the setup process.

 ✅ Yes, you can upgrade or downgrade your FinoQube service, but changes must be requested at least 15 days before your next billing cycle to take effect for the following month.

Upgrade/Downgrade Policy:

• Upgrading: You can move to a higher-tier plan at any time, and your new service level will take effect at the start of the next billing cycle.

• Downgrading: If you wish to switch to a lower-tier plan, you must submit your request at least 15 days before your next billing date to avoid being charged at your current rate for the upcoming cycle.

📌 Important: Late requests (submitted within 15 days of your next billing date) will apply to the following cycle, meaning you’ll be charged for your current plan for one more month before the downgrade takes effect.

💡 Need to make a change? Contact us at operations@finoqube.services or submit a request through your client portal.Yes! You can upgrade or downgrade anytime to fit your business’s needs. Any changes will apply to the following billing cycle.

 FinoQube’s Invoice Management Services ensure that your invoicing process is automated, accurate, and hassle-free, so you can focus on running your business.

✅ Included in Every Plan:

1️⃣ Invoice Creation & Processing

• Generate and send professional invoices on your behalf.

• Customize invoices with your branding and payment terms.

• Set up automated recurring invoices for subscription-based clients.

2️⃣ Accounts Receivable (AR) Tracking

• Monitor open, paid, and overdue invoices in real-time.

• Send automated payment reminders to clients before due dates.

• Provide detailed aging reports for better cash flow visibility.

3️⃣ Accounts Payable (AP) Tracking

• Track incoming vendor bills and payments to avoid late fees.

• Organize and schedule payments based on due dates.

• Ensure reconciliation of payments to avoid duplicate charges.

4️⃣ Late Payment & Dispute Handling

• Identify overdue invoices and follow up with clients.

• Assist in resolving payment disputes and discrepancies.

• Generate late fee calculations if applicable.

5️⃣ Financial Reporting & Insights

• Provide monthly reports on invoicing trends, cash flow, and outstanding balances.

• Identify patterns and recommend improvements for better financial efficiency.

📌 Optional Add-Ons (Available in Higher Plans):

• Full software setup & integration with QuickBooks, Sage, and Coupa.

• Custom AP/AR workflows for businesses with complex invoicing needs.

• Advanced vendor & client payment tracking for large businesses.

💡 Need a tailored solution? We customize invoice management to fit your business needs.

✅ Invoicing System Setup Timeline:

• Standard Setup: 3–5 business days for basic invoicing configurations.

• Advanced Setup: 5–10 business days if integrating with QuickBooks, Coupa, or Sage.

• Full Automation & Customization: 10–14 business days for high-volume businesses with custom workflows.

🔹 Need it faster? We offer expedited setup options for urgent projects.

✅ How Efficient Will My Financial Tracking Be?

Once set up, your invoice management & financial tracking will be:

• 📊 100% Digital & Automated: Reduce manual errors with scheduled invoices & automatic payment tracking.

• ⚡ Faster Payments: Get paid 30% faster with automated reminders and streamlined billing.

• 🔍 Real-Time Insights: Instantly view cash flow, unpaid invoices, and financial reports.

• 📅 Stress-Free Recurring Billing: Set up subscriptions, scheduled payments, and AP/AR tracking.

• ✅ 24/7 Financial Oversight: Access detailed reporting anytime to prevent cash flow surprises.

💡 Bottom Line: Your invoicing system will be set up in days, and once running, your financial tracking will be fully automated and optimized for accuracy & efficiency. 🚀

Yes! FinoQube helps track, follow up on, and recover past-due invoices to improve your cash flow.

Here’s How We Handle Late Payments:

1️⃣ Automated Payment Reminders

• We send customized follow-up emails and reminders before and after the due date.

• Clients receive escalating notices as payments become more overdue.

2️⃣ Late Fee & Interest Application (If Applicable)

• If your business charges late fees, we can calculate and apply penalties to outstanding invoices.

3️⃣ Dispute Resolution

• If a client claims an incorrect invoice, we help verify and resolve disputes.

• We provide detailed invoice reports and transaction history to support your case.

4️⃣ Final Collection Notices & Escalation

• If a payment remains overdue, we issue final payment demands before escalating further.

• We can provide documentation for legal or collection agency referrals if needed.

📌 What We Don’t Do:

🚫 We do not directly handle legal collections or debt recovery lawsuits, but we can assist in preparing documentation for a collections agency if necessary.

💡 Want help recovering overdue invoices? Contact us, and we’ll create a structured plan to get you paid faster! 

No, FinoQube specializes in invoice management, AP/AR tracking, and financial reporting—but we do not offer full bookkeeping or tax preparation services.

What We Do Provide:

✔ Invoice Management & Tracking – Sending, organizing, and reconciling invoices.

✔ Accounts Payable (AP) & Accounts Receivable (AR) Oversight – Monitoring payments & expenses.

✔ Financial Reports – Providing insights into cash flow & outstanding balances.

✔ Software Setup & Integration – Configuring QuickBooks, Sage, and Coupa for financial tracking.

What We Don’t Provide:

🚫 Full Bookkeeping Services – We do not categorize every business transaction or reconcile full financial statements.

🚫 Tax Preparation or Filing – We do not prepare tax returns, payroll taxes, or provide CPA services.

📌 Need Full Bookkeeping or Tax Help? We can collaborate with your accountant or CPA by providing well-organized financial records to streamline their process.

No, FinoQube does not have direct access to your bank accounts.

How We Handle Financial Tracking Without Direct Bank Access:

• 📊 Invoice Management & AP/AR Tracking: We monitor your invoices, payments, and outstanding balances, but we do not access your banking information.

• 🔗 Software Integration: We work with QuickBooks, Sage, and Coupa to track financial activity, but you control the connection to your bank.

• 🔍 Reporting & Insights: We generate financial reports based on data from your accounting software—without direct control over your funds.

How You Stay in Control:

✔ You authorize and manage any software connections (e.g., linking QuickBooks to your bank).

✔ We track, organize, and provide financial insights, but you remain in charge of all transactions.

✔ Your security and privacy are a priority—we do not handle withdrawals, payments, or transfers.

📌 Bottom Line: You have full control over your financial accounts, and we provide tracking, reporting, and insights without direct access to your funds.

Yes! You have full control and can revoke our access at any time.

How to Revoke Access:

1️⃣ For Financial Software (QuickBooks, Sage, Coupa, etc.)

• You can remove our user permissions directly from your account settings.

• If needed, we can guide you through the steps to ensure a smooth transition.

2️⃣ For Shared Documents & Reports

• If you’ve granted us access to Google Drive, Dropbox, or other platforms, you can remove permissions instantly.

3️⃣ For Communication & Service Accounts

• You can opt out of email notifications, financial tracking reports, and reminders by contacting us.

📌 Final Account Closure:

• Once you request termination of services, we will process your request and ensure all financial tracking ends within 48 hours.

• A final invoice will be issued for any pending services or outstanding balances before account closure.

💡 Need assistance revoking access? We’ll provide step-by-step guidance to ensure a smooth transition.

FinoQube offers expert financial tracking, invoice management, and software integration with a level of efficiency and automation that most businesses struggle to achieve in-house.

🔹 Why Choose FinoQube Over In-House Handling?

1️⃣ 📊 More Efficiency, Less Work for You

• We automate invoicing, payment tracking, and financial reporting, reducing manual workload and human errors.

• Our processes ensure faster payments, fewer overdue invoices, and streamlined AP/AR management.

2️⃣ ⚡ Faster & More Cost-Effective Than Hiring In-House

• Hiring a full-time accountant or financial manager costs significantly more than outsourcing to Finoqube.

• We handle everything without requiring salaries, benefits, or HR overhead.

3️⃣ 🛠️ Expertise & Seamless Integration

• We specialize in QuickBooks, Coupa, and Sage integrations, ensuring your systems are fully optimized.

• Our team provides custom workflows, automation, and real-time insights tailored to your business needs.

4️⃣ 🔍 Real-Time Financial Oversight & Proactive Alerts

• Unlike in-house teams who often work reactively, we monitor invoices, payments, and financial trends in real time, sending proactive alerts before issues arise.

• You get clear reports, automated reminders, and expert recommendations to improve cash flow.

5️⃣ 📅 No Hassle, Scalable Support

• Whether you need one-time setup or ongoing monthly management, we scale with your business—without adding headcount.

• Need to adjust services? We offer flexible plans and upgrades as your business grows.

📌 Bottom Line: FinoQube provides a more efficient, cost-effective, and expert-driven alternative to handling financial tracking in-house—so you can focus on growing your business while we take care of the numbers.

Getting started with FinoQube is simple! Follow these steps to set up your financial tracking and invoice management services.

1️⃣ Choose Your Service Plan

• One-Time Setup: If you need help setting up QuickBooks, Coupa, or Sage, choose our setup-only package.

• Monthly Management: Select a recurring plan for ongoing invoice tracking, AP/AR management, and financial reporting.

📌 Not sure which plan is best? Contact us for a free consultation!

2️⃣ Book a Setup Call or Onboarding Session

• Once you select your plan, you’ll receive a link to book a time for your initial consultation.

• We’ll go over your business needs, set up your invoicing system, and ensure a smooth transition.

3️⃣ Grant Secure Access to Your Financial Software

• If you’re using QuickBooks, Sage, or Coupa, we’ll guide you through securely granting access.

• No software yet? We’ll help you select and set up the right platform.

4️⃣ We Optimize & Automate Your Invoice Management

• We handle setup, integration, and financial tracking so you don’t have to.

• Our team ensures real-time monitoring, reporting, and efficiency from day one.

5️⃣ Sit Back & Focus on Your Business

• We provide ongoing financial tracking, automated reminders, and monthly reports.

• Need adjustments? You can upgrade, downgrade, or customize services anytime.

📌 Ready to get started? Click [Insert Link] to select your plan and schedule your onboarding today!